Call for Administrator, PF Season 1

The Pickle Factory Season 1
Call for Administrator

Short Term Contract : 1 Dec 2017 to 31 Mar 2018
Salary : Commensurate with experience and qualifications
Location: Calcutta, India

The Pickle Factory Season 1 is a month-long engagement with dance and movement, exploring multi-faceted work, experiences and ideas through various programmes across various partner venues in Calcutta. The Season comprises three major elements:

  • A residency for professional dancers and dance students led by award-winning choreographer from Edinburgh, Janis Claxton.
  • An exhibition of installations and artworks centred around dance and movement artists, along with several allied events.
  • A festival of performances, conversations, workshops and more, featuring the work of four internationally acclaimed Indian artists.

Season 1 is scheduled between 8 February and 10 March 2018.

Purpose of Job

The role of the Administrator is to work with the Pickle Factory Board and Artistic Director to administer, promote, and ensure the effective delivery of the whole Season and any associated events.

Main duties and Responsibilities:

  • Office Management
  1. Manage the day-to-day administration of the office, including setting up and maintaining effective office systems, handling telephone and email enquiries
  2. Representing the Festival at meetings, networking events, etc and assisting with front of house or other activities during the Festival, as agreed upon by the Festival Director
  • Financial Management
  1. Oversee the bookkeeping and accounts management
  2. Assist in preparing Financial report of the Festival
  3. To support the Festival Director in both drafting grant applications and fundraising proposals for the Festival and monitoring all funding agreements to ensure the Festival complies with all terms and requirements therein.
  • HR Management
  1. Preparation of contracts and agreements for performers, freelance staff, and others in consultation with the Festival Director
  2. Assist the Director and managers in recruiting and managing volunteers, internships and placements to ensure their effective contribution to supporting the Festival.
  • Other duties

The above list is not exclusive or exhaustive and the post holder will be required to undertake such duties as may reasonably required within a small festival team.


  • Educated to Degree level. Education and experience in a relevant arts discipline is preferred, but not mandatory
  • Excellent verbal and written communication skills in English. Additional proficiency in Bengali and/or Hindi is beneficial
  • Strong organisational and secretarial capabilities; able to multi-task effectively.
  • Excellent skills in using Microsoft Excel & Word. Basic knowledge of other programmes such as Photoshop is helpful
  • Excellent communications and time management skills
  • Excellent team working skills
  • Ability to work as part of a small team
  • Excellent attention to detail


  • A minimum of 3 years of experience in an administrative role, preferably in arts and culture
  • Some experience and knowledge of more than one art form. A familiarity with performing arts is helpful.
  • Working knowledge of funding institutions in the arts and cultural sector
  • Experience of managing finances
  • Experience of working in an international events and festivals context will be an advantage
  • Experience of event planning and management


  • Able to work occasional late evenings and weekends, particularly during the Season (February-March 2018)
  • Confident, friendly, and sensitive approach to working with a wide range of people and organisations

Applicants should submit a CV, along with a covering letter stating why they would like to apply for this position. All applications should be sent via email to by 10 November 2017. Shortlisted applications will be invited for interviews between 12 and 15 November 2017.